aurally Staff should also have a signed statement approving the Privacy Directive in their personal file. Cards should indicate in the privacy policy whether they allow audio or video recordings, as well as the circumstances in which they are allowed – and not. Trust responsibilities are the core duties of board members, so board members should develop a confidentiality policy as quickly as possible. Confidentiality issues are not common, but if they do, they can damage the reputation of the organization. On the other hand, a bad reputation will have a negative impact on donations, so it is worth taking the time to write and implement a privacy policy before such a period arrives, during which the board of directors must rely on it. A breach of confidentiality can be motivated by a number of reasons. Three of the most common are the disclosure of confidential information discussed at a board meeting, the disclosure of personal data and conflicts of interest. Non-profit boards have a lot to do to establish their statutes and statutes. Statutes are usually a work-in-progress. The development of a privacy directive is one of the themes that boards often put on. Non-profit boards often do not pay attention to writing a privacy policy until a crisis situation raises an ugly head.
This puts the members of the board of directors in the unfortunate position of looking for a difficult situation without the need to follow a roadmap. These events can also trigger a backlash from the board of directors to form a new privacy policy in a hurry. The directive should contain a statement relating to directors` duty of professional secrecy and state that they cannot disclose, discuss or use confidential information about the organization`s affairs with another person or institution, or use it for their own purposes, unless authorized by the Board of Directors. This section should not contain explanations to the media or the public without prior authorization from the Board of Directors. Board members, individuals or non-profit organizations may suffer consequences if a board member or employee violates confidentiality, whether it happened without knowing it or not. The direct consequences may vary depending on the circumstances of the offence. Disclaimer: for example, this directive is only offered for informational purposes. It is not legal advice. Organizations wishing to apply this directive can do so, but should adapt it to their own specific circumstances. The Secretary of the Board of Directors should contain information about the privacy policy during the orientation of the board member and ask the new members of the Board of Directors to sign a statement stating that they have read it and agreed to comply with it. Fiduciary duties alone should be sufficient to avoid confidentiality issues, but there are several reasons for the introduction of a formal policy.